Each academic year, you will be asked by the DfE to fill out information about the tuition you have offered. Most often, they will ask about how many hours of tuition you have purchased and offered to your students. To assist with this, your MyTutor account has a comprehensive attendance report that you can download and use to help fill out this information.
This report has information about the following:
The names of students who have participated in MyTutor lessons as well as their year groups
The subjects they have had tuition in with MyTutor
The number of lessons they have attended and/or missed
The dates on which those lessons happened
SEN and Pupil Premium status (if you provided this information to us when you onboarded)
On your MyTutor Teacher Account, you can easily view your pupils’ overall lesson attendance for a specific academic year. To do this:
Click the ‘Attendance’ tab
Update your Pupil Filter selection and choose ‘Had lessons previous academic year’ under the Pupils title, you can then filter by year group, subject and more
Set the from date to choose the date that you want to view attendance from
For example, make sure to set the date for 1st September 2023 if you were looking for data from the 23/24 academic year
Once you’ve completed the above, you’ll just need to download the attendance report. Simply click download.
Top tip - When pulling your report, please note to filter for the year group your pupil will currently be in e.g. if they were in year 7 last year, they will show as year 8 now in the teacher account, and last year's year 11 will show now as year 12.
We're working on adjusting our reporting to show what year group pupils were in the last a/y. For now, please use the above filtering tip.
Please email us at schools@mytutor.co.uk if you need any data for year 13 from the last academic year.
This will download a report that allows you to view important information, including the total number of lessons attended for each student.
The report has a lot of useful information, but the parts that are most important for your NTP return are:
Lessons attended
Lessons attended late
Authorised Absence
Unauthorised Absence
The lessons attended and lessons attended late will show you for each individual student, how many hours of tuition they attended. The Absences will show you how many hours of tuition they were scheduled for but did not attend, whether planned or not planned absence.
The DfE is usually interested in seeing how many hours of tuition you have offered to students, not necessarily how many hours students have actually attended. To calculate how many hours of tuition you have offered to any individual student, simply add up the number of lessons attended + the number of lessons attended late + authorised + unauthorised absences
For example, a student who attended 12 lessons, attended 1 lesson late, and missed 2 lessons has been offered 15 hours of tuition
If you want to calculate the total number of hours offered to ALL students, add up the entirety of the lessons attended, lessons attended late, and authorised and unauthorised columns in the report
This report is very useful as it shows you the number of lessons for each individual student, so a 3-1 lesson will be displayed as 3 individual hours (1 for each student). This is important because the NTP takes into account hours offered to each individual pupil.
Remember these important tips!
Make sure your pupil filters are set up correctly on your MyTutor account
Don’t forget to set the from date on the attendance tab when you are downloading your attendance report
Double check exactly what the DfE is asking for; often they want to know how many hours of tuition you have offered, not necessarily how many hours students have actually attended
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